Bart Kiemeneij wide

Dear new member of the Radboud Institute for Health Sciences,

On behalf of the Radboud Institute for Health Sciences (RIHS) I wish you a warm welcome at our Institute. A brief introduction to the RIHS can be found here. Some actions you should take now are presented below.

The vision of the Institute is to train junior researchers who have the intrinsic ambition to improve health care / public health to become highly qualified independent health scientists. I like to emphasize that your PhD track is not only about writing a PhD thesis, but also an opportunity for self-development. Therefore your PhD training should focus not only on skills that are needed for a successful completion of your project and thesis, but also on competences required to take your next career step (to either academic or non-academic functions). A broad range of subject-related and methodology-related courses is available to obtain the skills needed for your project. In addition to this, training opportunities are offered that help you reaching your personal goals beyond the project (e.g., scientific integrity, personal leadership). Your education takes place in a KNAW accredited Institute.

Registration in Hora est
It is mandatory for all Radboudumc PhD candidates to register (immediately) in Hora Est. Hora Est serves PhD candidates, supervisors, scientific directors, the department, the Dean and the Registrar of the University. Moreover, it helps to monitor every PhD project from the beginning, as soon as the PhD candidate finds a doctoral thesis supervisor (promotor), until the actual doctoral graduation ceremony.

During registration in Hora Est you have to choose a research institute / Graduate School. The Graduate School you register with is usually the same as the institute of your daily supervisor. If you are unsure, contact your daily supervisor or (co)promotor. If your query remains unsolved please contact us.

Via the Hora Est - Training & Supervision Plan (TSP) functionality the progress of your PhD track will be monitored from registration to graduation. Hora Est - TSP works on the basis of milestones, such as ‘approval TSP at 3 months'. The milestones are defined by the Graduate School and implemented according to the type of PhD contract (e.g. envisaged duration, % fte research). Each milestone has a set of associated documents to be uploaded by the PhD candidate and approved by the supervisor(s) and Graduate School. Specific milestones will be automatically rolled out and you will be notified via automatic emails.

More information:

Training and Supervision plan (TSP)
Together with your supervisors you should formulate a Training and Supervision Plan within three months from the start of your appointment as a PhD candidate. In this plan you have to consider courses you would like to follow and the format and frequency of supervision. A selection of available courses can be found here. After entering your starting date in Hora Est this first milestone ('approval TSP at 3 months') will automatically be rolled out.

Your TSP will be appraised by the Institute's TSP Committee. After this evaluation, you may receive some tips, advice or recommendations in order to make your education as a PhD candidate a success. Annually, each PhD candidate has to submit a progress form and at the end of the project an exit form and final progress form should be submitted. These milestones will also be automatically rolled out via Hora Est. After successful completion of an approved TSP, the PhD candidate will receive a RIHS PhD training certificate.

The RIHS Introduction course for PhD candidates is mandatory for all PhD candidates within our Institute. This course will be offered 3 times a year, immediately following the Radboudumc International Introduction day. Participation in this introduction course is mandatory and you will be automatically enrolled. You will receive further details about the location and programme by email. For all Radboudumc PhD candidates who perform research involving human subjects and/or patients the eBROK course (Basiscursus Regelgeving en Organisatie voor Klinisch onderzoekers) is mandatory. Since 1 September 2014, the 2-day interactive course on scientific integrity is a mandatory part of the training of 2nd year PhD candidates.

Research school CaRe
Part of RIHS, predominantly the departments of Primary and Community Care and IQ healthcare, and the section Health Technology Assessment (HTA) of the department for Health Evidence, participate in the KNAW accredited research school CaRe, the Netherlands school for primary care. Other participating institutes are CAPHRI (Maastricht UMC+), NIVEL and EMGO+ (VU Medical Center). CaRe aims to perform high quality research in the field of primary care and quality of care. Within CaRe courses for PhD candidates and an annual CaRe science day are organised.

Personal mentor
You are requested to suggest a personal mentor and you should invite this person by yourself. A mentor should be an associate or full professor who does not work in your department and who is not involved in your PhD project. As an independent person the mentor can monitor your progress or give career advice. Importantly, should any problems or difficulties arise, the mentor is available for help. You should meet your mentor minimally on a yearly basis. Mentor guidelines are available in the Annual Manual.

Contact persons
In case problems arise between you and your supervisor, employer, or the organization, and you want to discuss this with someone else than your mentor, you may approach contact persons Prof. Dorine Swinkels and Prof. Gerhard Zielhuis.

Within our Institute several activities are organized to stimulate interactions between researchers:

Radboud New Frontiers congress: Starting from 2016, RIHS and the Radboud Institute for Molecular Life Sciences (RIMLS) will alternately organize the international 'Radboud New Frontiers' congress across one of the thematic areas of the Radboudumc with the intention of exploring the newest scientific research and pioneering developments. On November 24-25, 2016, RIHS organizes the Radboud New Frontiers in cancer research.

Radboud Research Rounds: Organized by the 3 research institutes. Get in touch with the latest research developments at the Radboudumc.The weekly Radboud Research Rounds, open to everyone, are an excellent opportunity to get involved in your own research theme and to learn more from other themes. In a new format of presentations investigators provide insight in the strengths of each research theme. With room for interactive discussions to increase focus and synergism. Continue discussions afterwards with light refreshments in the Radboud Research Café.

Radboud Science Days: The program includes oral presentations by established local and (inter)national scientists and laptop presentations by PhD candidates .

Annual two-day PhD retreat: Organized by and for RIHS PhD candidates. At an external location (Hof van Wageningen, Wageningen) the candidates present their work via posters and oral presentations and have interactions with one or more keynote speakers.

Radboud Institute for Health Sciences PhD council
Our Institute has a PhD council which aims to guard the interests of all PhD candidates in the Institute. The Council has regular meetings with the scientific director and scientific manager. One council member participates in the TSP committee. In addition to the PhD retreat the council regularly organizes workshops for PhD candidates .

In case of questions you can always contact me or the RIHS bureau (RIHS@radboudumc.nl) through the scientific managers Dr Marieke de Visser and Dr Dagmar Eleveld or the management assistants Karin Berens, Tamara Gerissen and Marie-Louise Roovers.

I wish you an inspiring and pleasant stay at RIHS and success with your PhD project.

Prof. Bart Kiemeney
Scientific director Radboud Institute for Health Sciences